A Guide to Collaborating With ChatGPT for Work
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A Guide to Collaborating With ChatGPT for Work

Unlike with other tech tools, working with generative AI is closer to collaborating with humans

By ALEXANDRA SAMUEL
Thu, Apr 13, 2023 8:17amGrey Clock 5 min

Imagine what you could accomplish if you had a team of colleagues you could lean on whenever you had to tackle a task that wasn’t in your wheelhouse, or whenever you got stuck, or whenever you needed a piece of information that wasn’t at your fingertips. And imagine if those colleagues were available whenever you needed them—and replied instantly!

Well, those colleagues are now here, in the form of generative AIs that will be embedded into more of our work environment over the coming months and years. Give them prompts about what you want, and they will retrieve information, draft documents, create images or even write computer code.

As of now, AI collaborators are most readily accessible in the form of image-generation tools like MidJourney and DALL-E, text-generation tools like ChatGPT (which can produce everything from essays to data tables, and is especially powerful if you spring for access to the latest model, GPT-4), and Bing’s new chat-basedweb searching. (OpenAI’s GPT is the “large-language model” under the hood of both Bing and OpenAI’s ChatGPT.) Also, Microsoft and Google have both announced that generative AI will soon be embedded in tools like Google Docs, Microsoft Word, Teams and Google Meet, as it will be in many other products in the coming months and years. And generative AI is evolving so quickly that the capabilities of a given system may change from one week to the next.

I’ve helped organizations develop and use digital collaboration tools for more than 25 years, and have long used AI as part of my data-analysis work, but there’s something different about generative AI. Traditional search engines and word processors were tools, and a tool has to adapt to you. If you don’t like how it works, you have to choose a different tool.

But working with generative AI feels a lot more like working with another human. And you can only do your best work as a team if you adapt to one another, learning to make the most of your respective strengths, and to mitigate one another’s weaknesses.

Here’s how to get the best out of these new collegial relationships.

Imagine you’re working with a junior colleague

Start your work with AIs just the way you would start out working with somebody with less experience: Give them small assignments, get a feel for their strengths and limitations, and then gradually scale up. Start with something really low-stakes. My own explorations of GPT began with asking it to write silly poems and stories—a project with zero professional risk.

Figure out where you need help.

Once you’re ready to try your new collaborators on actual work assignments, think about where it is you could really use some support. What are the tasks you currently delegate to or rely on a colleague to deliver? What are the tasks you wish you had colleagues to help with?

For example, I would love to have an assistant who could reformat invoices to meet the requirements of our records-keeping system. Alas, I don’t have one. But I realized I could feed a table of data to GPT (along with one sample invoice), and get the info back as a series of identically structured invoices.

Get specific

Like a junior colleague, your AI collaborators benefit from getting really specific assignments and instructions: A prompt like “Help me think about my Acme presentation” would be too vague for a freshly hired human—and it is too vague for an AI, too. You’ll get better results with a prompt like, “Please outline the 5 key points for my Acme presentation, by combining this outline from my recent SmithCo presentation with the key insights in this page from Acme’s latest corporate report.” (Since there’s a limit on how long your prompts can be, you may need to paste this in over a couple of prompts, but you can tell an AI to “stand by” while you feed it information and then provide its answer when you finish your final input with a note like “Provide a draft now.”)

Provide feedback

As you start working together, give your AI colleagues feedback on how they are doing, just as you would a human. If you don’t get the results you want from your initial prompt, follow up with a comment like, “That was good, but make it shorter,” or “that is the right length, but incorporate a point about climate change, and write in a voice like the following example.”

Experiment with adding follow-up instructions until you get the results you want—but be aware that the next time you start a new chat session, ChatGPT will be learning your preferences from scratch. (Which is why it’s often more useful to resume a previous chat session by finding it in the session history ChatGPT displays in a sidebar.)

Treat AI like a nonjudgmental colleague

Sometimes I have a grab bag of ideas I can’t quite mash into a coherent article, or a charming turn of phrase I can’t bear to give up—or figure out how to use. So now I treat ChatGPT as a kind of creative sounding board: I’ll take a half-baked set of ideas and notes, and an unsuccessful or partial draft of an article or proposal, and say, “Rewrite this draft, incorporating the following ideas.” (You can also paste draft text into ChatGPT and ask it to correct or improve your writing.)

Seeing a draft instantly lets me think about what does or doesn’t work, and allows me to fine-tune and iterate multiple drafts over the course of minutes instead of days. It is like having a nonjudgmental colleague accelerate my writing process.

Get a reality check

You can also ask an AI colleague to let you know if you should give up on something. I recently spent the better part of an evening searching the web for some data that I just couldn’t find anywhere. Finally, it occurred to me to ask my Bing AI if it could find what I was looking for. After I asked for the data a few different ways, it told me that the data just didn’t exist. That saved me a lot of wasted time.

Be skeptical

I recently asked ChatGPT to create a spreadsheet for me with three columns of financial data. Within seconds, it spat out a perfectly formatted set of columns ready for me to copy into a spreadsheet for analysis. Just as I was about to hit copy-paste, though, it occurred to me to cross-check the financial figures. Sure enough, the numbers were completely invented: Because (unlike Bing Chat) ChatGPT wasn’t hooked up to a live internet feed, it didn’t actually have access to the data I wanted, so it just injected some random numbers instead.

Know when you need a human

To recognize the stages of work where your AI colleagues can be helpful, you also need to know when it is time for you to take over, or pass the baton to a human colleague. For all that AI helps me get my stories off the ground, it still can’t get me through the last mile like a human editor or my own eyes. I gave GPT-4 a half-dozen chances to edit my 1,727-word first draft of this article down to something like my 1,100-word assignment, but it just couldn’t get the feel for which elements were essential—or for what we could live without.



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Retro Kitchens Are Everywhere—and the Ultimate Rejection of the Sterile Luxury Trend

Playful 1950s style spotlights details like coloured cabinets, checkerboard and mosaic tile patterns, vintage lighting, and SMEG appliances

By TRACY KALER
Mon, Apr 22, 2024 6 min

The 1950s spawned society’s view of kitchens as the heart of the home, a hub for gathering, cooking, eating and socializing. Thus, it makes perfect sense that the same decade could inspire today’s luxury kitchens.

“The deliberate playfulness and genius of the era’s designers have enabled the mid-century style to remain a classic design and one that still sparks joy,” said James Yarosh, an interior designer and gallerist in New Jersey.

That playful style spotlights details like coloured cabinets, checkerboard and mosaic tile patterns, vintage lighting, and SMEG appliances—all of which are a conspicuous rejection of the sterile, monochrome kitchens that have defined luxury home design for years. One of the hottest brands to incorporate into retro-style kitchens, SMEG is turning up more these days. But the question is: How do you infuse a colourful refrigerator and other elements from this nostalgic era without creating a kitschy room?

“The key to a modern, fresh look in your kitchen is to reference, not imitate, signature looks of the 1950s,” said New York-based designer Andrew Suvalsky, who often laces retro style throughout the rooms he designs. He said using the period as inspiration will steer you away from imagining a garish space.

“When it comes to incorporating that retro-esque look, it’s a fine dance between looking beautiful and looking kitschy,” added Lisa Gilmore, a designer in Tampa, Florida. Gilmore suggested balancing contemporary pieces with vintage touches. That balance forges a functional yet attractive design that’s easy to live with while evoking a homey atmosphere––and ultimately, a room everyone wants to be in.

Colour Reigns Supreme

Suvalsky said one way to avoid a kitschy appearance is to mingle woods and colours, such as lacquered base cabinets and walnut wall cabinets, as he did in his Montclair, New Jersey, kitchen.

“Mixing colours into your kitchen is most effective when it’s done by colour-blocking––using a single colour across large areas of a space––in this case, zones of cabinetry,” he explained. He tends to lean toward “Easter egg colours,” such as baby chick yellow and pale tangerine. These soft pastels can suggest a starting point for the design while lending that retro vibe. But other hues can spark a vintage feel as well.

A mid-century-inspired kitchen by Blythe Interiors.
Natalia Robert

“Shades of green and blue are a timeless base foundation that work for a 1950s vintage look,” said designer Jennifer Verruto of Blythe Interiors in San Diego. But wood isn’t off the table for her, either. “To embrace the character of a mid-century home, we like a Kodiak stain to enhance the gorgeous walnut grain,” she said. “This mid-tone wood is perfect for contrasting other lighter finishes in the kitchen for a Mid-Century Modern feel.”

Since colour is subjective, a kitchen lined with white cabinetry can assume a retro aesthetic through accoutrements and other materials, emanating that ’50s vibe.

“The fun of retro designs is that you can embrace colour and create something that feels individual to the house and its homeowner, reflecting their tastes and personality,” Yaosh said. He recommended wallpaper as an option to transform a kitchen but suggested marrying the pattern with the bones of the house. “Wallpaper can create a mid-century or retro look with colours and hand-blocked craftsmanship,” he said. “Mauny wallpapers at Zuber are a particular favourite of mine.”

Suvalsky suggested Scalamandre wallpapers, for their 1950s patterns, and grass cloth, a textile that was often used during that decade. He also likes House of Hackney, a brand that “does a great job reinventing vintage prints in luscious colours,” he noted. “Many of their colourways invert the typical relationship between light and dark, with botanical prints in dark jewel tones set over light, more playful colours.”

Materials Matter

Beyond wall covering, flooring, countertops and backsplashes can all contribute to the 1950s theme. Manufactured laminate countertops, specifically Formica, were all the rage during the decade. But today’s high-end kitchens call for more luxurious materials and finishes.

“That’s a situation where going the quartz route is appropriate,” Gilmore said. “There are quartzes that are a through-body colour and simple if someone is doing colorued cabinetry. A simplified white without veining will go a long way.” She also recommended Pompei quartz Sunny Pearl, which has a speckled appearance.

A kitchen designed by James Yarosh that incorporates pops of yellow.
Patricia Burke

But for those who welcome vibrant colour schemes, countertops can make a bold statement in a vintage kitchen. Gilmore said solid surface materials from the era were often a colour, and quartz can replicate the look.

“Some brands have coloured quartz, like red,” she said. But keeping countertops neutral allows you to get creative with the backsplash. “I‘d pull in a terrazzo backsplash or a bold colour like a subway tile in a beautiful shade of green or blush,” Gilmore said. “Make the backsplash a piece of art.”

Suvalsky also leans toward bright and daring––such as checkerboards––for the backsplash. But depending on the kitchen’s design, he’ll go quieter with a double white herringbone [tile] pattern. “Either version works, but it must complement other choices, bold or simple, in the design,” he explained.

Neutral countertops with a bold backsplash, designed by Lisa Gilmore.
Native House Photography

Likewise, his flooring choice almost always draws attention. “My tendency is more toward very bold, such as a heavily veined marble or a pattern with highly contrasting tones,” he noted. Yarosh suggested slate and terrazzo as flooring, as these materials can make an excellent backdrop for layering.

Forge a Statement With Vintage Appliances 

As consequential as a kitchen’s foundation is, so are the appliances and accoutrements. While stainless steel complements contemporary kitchens, homeowners can push the design envelope with companies like SMEG when making appliance selections for a retro-style kitchen. Although Suvalsky has yet to specify a SMEG fridge, he is looking forward to the project when he can.

“I think they work best when the selected colour is referenced in other parts of the kitchen, which helps to integrate these otherwise ‘look at me’ pieces into the broader design,” he noted. “They are like sculptures unto themselves.”

“For our mid-century-inspired projects, we’ve opted for Big Chill and the GE Cafe Series to bring a vintage look,” Verruto added. Similar to SMEG, Big Chill and GE offer a vintage vibe in a wide selection of colours and finishes, alongside 21st-century performance.

Can’t commit to a full-size appliance? Sometimes, a splash is enough. Gilmore tends to dust her retro kitchens with a coloured kettle or toaster since her clients are likelier to add a tinge with a countertop appliance or two. “Mint green accessories make it pop, and if in five years they are over it, it’s not a commitment,” she said. “It’s a great way to infuse fun and colour without taking a major risk.”

Deck out the Breakfast Nook

Kitchen dining areas present the opportunity to introduce retro lighting, furniture, and accessories to complete the look. Flea markets and antique markets are excellent places to hunt for accompaniments.

“Dome pendants and Sputnik chandeliers are iconic styles that will infuse vintage charm into your kitchen while also easily complementing a variety of other styles,” Verruto said.

A retro breakfast nook desinged by Andrew Suvalsky.
DLux Editions

Suspend a vintage light fixture over the classic Saarinen table, and you can’t go wrong.

“Saarinen Tulip Tables are almost always guaranteed to deliver a home run in nearly any interior, especially a 1950s-themed kitchen,” Suvalsky said. “The simplicity of its form, especially in white, makes it nearly impossible to clash with.”

To really channel the vibe of this era, Verruto suggested local vintage stores and brands such as Drexel Heritage and Lexington. Dressing the windows counts, too. “Cafe curtains in a chintz pattern will make for a fabulous finishing touch,” she said.

Meanwhile, Yarosh delights in selecting tabletop items, including novelty stemware and other trappings ubiquitous in the 1950s. “Mid-century kitchens also need to have pedestal cake plates and maybe a cloche to keep a cake,” he mused. “I love the opportunity to curate these details down to the correct fork and serving pieces.”

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