Turn Your Devices From Distractions Into Time Savers
Declutter your digital workspace, save time with shortcuts and leverage an AI helper
4 min
Every January, I usually purge old snail mail, clothes and unwanted knickknacks to start the year anew. This time, I focused on my digital spaces instead.
My virtual Marie Kondo-ing forced me to think about the indispensable apps and features on my devices—and on the flip side, the time thieves that make it hard to leave the couch. (Looking at you, YouTube.)
What did I learn? The most important thing we can do to improve our digital spaces is kill the wormholes. After culling apps on my devices, deleting Instagram from my iPad made the biggest impact. But there were many more.
I also learned that small tweaks—such as adding helpful shortcuts and setting up your screen only around essential apps—can make a difference. I’ve been spending less time on my devices, and I’m now more efficient at work. Here are some takeaways from the exercise that can help you turn distracting devices into time savers.
Digital decluttering
Cal Newport’s book “Digital Minimalism: Choosing a Focused Life in a Noisy World” inspired me to get rid of the junk on my phone and laptop. Clutter, even in digital form, is stressful, Newport writes. I could relate: I felt overwhelmed every time I turned on my devices.
Digital clutter includes unnecessary files on your computer desktop, promotional emails clogging your inbox and unused apps on your phone. I found that the most satisfying cleanse was clearing my phone’s default home screen—what I see as soon as I unlock the device.
An iPhone app called Blank Spaces (one-week free trial, then $14 annually or a $23 one-time fee) enabled the transformation. I picked my five most-important apps—Kindle, Signal, Messages, Maps and Docs—and let the app do its work. Blank Spaces replaced the usual grid of icons with an empty white background and large tappable text that can launch my chosen apps. I love the new Zen vibes and find myself mindlessly using my phone less often. If needed, I can still get back to my old layout by swiping left.
I spend most of my laptop time in a web browser, which is my most disorganised digital space. I am a terrible tab hoarder, and often have dozens open at once—something that makes my laptop slower.
One Tab, a free browser extension for Chrome, Safari and Firefox, has changed my hoarding habits. With one click, the extension closes all the tabs in an open window and saves the sites as a list of links on a dedicated page. It frees up memory needed for faster computer performance, and makes sure you don’t lose your links.
Timesaving shortcuts
Smartphone widgets are amazing. Instead of the tiny icons with the service’s logo, they’re bigger tiles that show you information like the current weather or what’s next on your calendar without having to open the apps.
My favourites include a multi-city world clock for managing colleagues in different time zones, a quick link to Google Translate’s camera function and a list of my tasks via the to-do app Twos.
On iOS, you can touch and hold any area on the home screen until your app icons jiggle. Tap the + button to look at all apps that have widgets available. You can also add a few to your lock screen to access information without opening your phone. And widgets can now be added to desktops on Macs running the latest software. On Android, touch and hold an empty space on the home screen, then tap Widgets.
You can take this timesaving even further with automations. Shortcuts is a powerful built-in app on iOS and Mac for creating custom workflows. For example, the Start Pomodoro shortcut triggers a 25-minute timer and enables Do Not Disturb for that period. I use the automation for short periods of focus. If you find the Shortcuts interface too intimidating, there’s a gallery with pre-made options.
Android users can set up automated routines with Google Assistant. Tasker ($3.49) is a more advanced—though more complex—Android alternative.
A souped-up clipboard
There are two benefits to having a clipboard manager. It saves everything you copy—that is, command + C on a Mac—so you don’t lose anything to copy-and-paste heaven if you accidentally use the shortcut on something else. It’s also a handy tool for quickly accessing often-repeated text.
The Copy ’Em Mac app costs a $15 one-time fee, and it’s worth every penny. It saves clipboard text and images on your device, and can create keyboard shortcuts for frequently pasted text, such as the short introductory paragraph I email people when reaching out for the first time.
If you’re on Windows, ClipClip is a good alternative. Chromebooks already save the last five copied items. Select the search or “Everything Button” + V to access copy history.
Apple’s Universal Clipboard is fantastic for copying-and-pasting between its devices, such as entering a code from your iPhone’s authentication app on your Mac. Enable Handoff in settings, then make sure the devices are signed in with the same Apple ID and have Bluetooth and Wi-Fi turned on.
Between Android and Windows machines, you can use Nearby Share (soon to be renamed Quick Share) to share text across those devices.
An AI helper
Some workplaces may be banning AI-powered chatbots, such as OpenAI’s ChatGPT and Google’s Bard, but they can shave hours off dreaded personal tasks.
The key to coaxing a high-quality response is starting with a specific, detailed prompt. Try: “Plan a three-course dinner for six people with easy gluten-free and vegetarian recipes. Identify any steps that can be prepared in advance and create a timeline for cooking the recipes. Arrange the ingredients in a list, organised by grocery store aisles.”
I love using chatbots for mixing up my workouts: “Create a five-day exercise plan for someone who is just getting back into shape,” and add any available equipment or necessary modifications.
Just remember, these systems can be wrong, so you may need to double check their work. Still, you’ll have plenty of freed-up time to ask ChatGPT what to binge-watch next.
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OpenAI has shelved the planned launch of GPT-6.1 Astra after internal tests raised concerns about deception and agents acting beyond user authorization, according to The Wall Street Journal. The company says it will investigate the issues and strengthen safety measures before releasing future models.
4 min
OpenAI says it is scrapping the release of its next-generation AI model over safety concerns that researchers raised during internal testing, in one of the clearest signs so far that agent misbehavior could stymie the industry’s rapid progression.
The move follows a summer punctuated by reports of artificial-intelligence systems industrywide going rogue, and marks a rare case of a major AI developer ditching a new release because of safety concerns.
The company had planned to launch the model, known as GPT-6.1 Astra, in the coming days or weeks, aiming for an October debut. The model was more capable than the company’s previous models in completing challenging tasks from end-to-end without human assistance, as well as writing.
The company instead will focus on improving the safety of future models, which it expects to be even more capable.
Saachi Jain, OpenAI’s head of safety systems, said in an interview that GPT-6.1 Astra regressed in two areas. Compared with its predecessor, GPT-6 Astra, the model performed poorly on tests measuring alignment, or how well the model adheres to what humans would like it to do. Specifically, GPT-6.1 Astra showed higher levels of deception: It wasn’t always honest about telling users of the actions it did or didn’t take.
Another issue was what OpenAI calls “scope authorization,” meaning that GPT-6.1 Astra would push ahead on a task without asking the user for permission, and would at times reach for external tools and services even if it might be unsafe.
“For anything regarding safety and alignment, there’s a trade off,” Jain said. “You really do need to find what’s the right line between staying within scope, but also avoiding laziness in terms of how the model actually pursues tasks even when it hits friction.”
While GPT-6.1 Astra improved in areas such as “model laziness,” Jain said it didn’t quite meet OpenAI’s bar for safety and alignment, so the company decided not to launch the model publicly.
The announcement comes one day ahead of OpenAI’s annual developer conference in San Francisco. In the past, OpenAI has used the conference as an opportunity to launch new models and services that reduce costs for software developers—a segment the ChatGPT-maker competes with rival AI company Anthropic to win over.
In recent weeks, OpenAI and Anthropic have called on industry partners to slow down the development of cutting-edge AI models and invest in safety standards, noting they will temper the pace of their own internal AI progress.
OpenAI says it is working to investigate a range of agent security incidents that it has discovered in recent months, and address the safety issues underneath them. As part of the work, the company has implemented a new monitoring system to catch AI-agent misbehavior more quickly, and started requiring engineers to use stronger security guardrails for testing its AI systems.
Earlier this summer hundreds of OpenAI’s internal agents, which were tasked with completing a cybersecurity test, ended up hacking into the AI company Hugging Face. Since then, high-profile organizations such as the Australian government and United Nations discovered that OpenAI’s agents used similar, but less extensive, techniques to gain access to their websites.
Many of the publicly known agent-security incidents involved OpenAI’s internal AI models that were never slated for public release.
Last week, OpenAI said it paused training on its most capable AI models after an AI agent slipped through a gap in the company’s internet restrictions to query a public chatbot. The company said its new monitoring systems flagged the incident within 15 minutes, and training on these models remains paused.
GPT-6.1 Astra isn’t one of those models, but a different case, the company said.
“We want to make sure our model development is safe no matter whether that’s in the company, or when we ship it to users,” Jain said. “But when we ship it to users, we have an extremely high bar in terms of safety and alignment.”
While the company decided not to ship GPT-6.1 Astra, it hopes to use the same base model to do additional reinforcement learning runs, and create future generations of its GPT-6 models.
OpenAI plans to conduct several deep dives to identify the root cause of the problems identified in GPT-6.1 Astra, Jain said. The work includes ensuring that OpenAI’s reinforcement learning environments are rewarding the right type of behavior, Jain added, though she noted the company would investigate all stages of model development.
AI companies have begun to draw scrutiny from policymakers and public officials, who are paying attention to the rapid development of the technology. Later this week, a Senate subcommittee is holding a hearing with third party AI researchers titled, “Rogue AI: Securing the Homeland Against AI Agent Attacks.”
Florida Attorney General James Uthmeier, a Republican, sued OpenAI in June, claiming that the company and Chief Executive Sam Altman knowingly released an unsafe product and ignored warnings that it could harm users.
In a motion for temporary injunction filed Monday, Uthmeier sought to prevent OpenAI from developing new AI models without third-party approved safeguards, stop ChatGPT from soliciting user engagement and limit the company’s ability to advertise ChatGPT as safe.
Tech companies claim they “cannot stop barreling forward with their potentially civilization-ending endeavors unless they are forced to do so by the government,” Uthmeier said in the filing. “The Florida Attorney General is answering your cry for help.”
An OpenAI spokeswoman said that people want to know AI is being developed safely, “and that starts with what companies like ours do ourselves.”
“Governments have an important role to play in setting robust safety standards for AI, and we’re committed to working with Florida and other states on advancing pragmatic AI policies that apply to the entire AI industry—not just one company,” she said.
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